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Vendor Vaccination Mandate

A Message to Our Vendor Community

DATE:          September 24, 2021

TO:              All Kaiser Permanente Suppliers and Vendors

FROM:        Laurel Junk, Senior Vice President, EBS – Market Operations Services/interim SVP, Chief Supply Chain and Procurement Officer

SUBJECT:  Kaiser Permanente Supplier/Vendor COVID-19 Vaccination Requirement

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This notification is for all Kaiser Permanente suppliers and vendors. Please cascade and/or distribute this to appropriate leadership within your company to ensure compliance (e.g., CEO, CHRO, COO). If you subcontract your services, please cascade this information to your subcontractors as well. All vendors and suppliers will be held accountable for their employees and subcontractors complying with this new requirement.

This message is a follow up to the August 9, 2021 and August 16, 2021 messages to our vendor community.

Thank you to our vendor and supplier partners who are working to ensure all employees who enter a KP care delivery facility are fully vaccinated against COVID-19. As a leader in preventative care and to do the most we can to end the COVID-19 pandemic, Kaiser Permanente is proud of these efforts.

As a reminder, effective October 1, 2021, all Kaiser Permanente employees, as well as those of our vendors and suppliers who enter a KP care delivery facility must be fully vaccinated against COVID-19 unless they quality for a religious or medical exemption. Full vaccination means at least 2 weeks after the final dose in either a 2 dose vaccine series (Pfizer or Moderna) or a single dose series (Johnson & Johnson/Janssen).

Kaiser Permanente vendors and suppliers are responsible for ensuring their vendor representatives (e.g., employees, subcontractors) meet these requirements and can enter a KP care delivery facility, through the below processes:

  1. For fully vaccinated vendor representatives: Please confirm their vaccination status and either 1) provide them with a vendor created “vaccination confirmation sticker,” per the specifications on the KP Supplier website, or 2) ask they show their vaccination documentation upon entrance at KP care delivery facilities (e.g., CDC Vaccination Card, digital vaccination card).
  2. For vendor representatives with a valid religious or medical exemption: It is the responsibility of the vendor or supplier company to manage the process and approvals for religious or medical exemptions. Please provide employees with valid exemptions documentation stating that they qualify for a valid medical or religious exemption, that they can show at a KP care delivery facility entrance.
    1. For California facilities, those with a valid religious or medical exemption must still provide a negative COVID-19 test at facility entrance AND wear an isolation mask, or higher-level NIOSH approved respirator (N95), at all times in the facility.
    2. Facilities outside of California are not required to test, unless directed by additional state or local ordinances.

If you have access to a vendor credentialing system, please ensure that all system requirements, including COVID-19 vaccination requirements, are updated. When possible, enter a KP care delivery facility through a main entrance and follow local instructions for check-in and security procedures, including all PPE requirements.

All vendor vaccination information and frequently asked questions are subject to change and updated regularly on the KP Supplier website (https://supplier.kp.org). Please note that KP facilities may enact additional policies, subject to additional state or local government ordinances. If you have additional questions, please refer to our Kaiser Permanente Supplier website (https://supplier.kp.org) or email Ask.BuytoPay@kp.org. Thank you for supporting Kaiser
Permanente and our nation’s fight to end the COVID-19 pandemic.

Thank you for your partnership.

Real Talk About the COVID-19 Vaccines From KP Physicians and Care Teams

NEW: Kaiser Permanente has developed a Workforce Vaccine Policy Toolkit. The toolkit offers guidance on creating, communicating, and implementing a vaccine mandate

Vendor Vaccination Requirements | Frequently Asked Questions

Answers to general vaccination requirements, processing, and vaccination & testing.

Vaccination Confirmation Sticker Specifications

Fully vaccinated vendor representatives should be provided ONE “vendor confirmation sticker,” click to view requirements, which will provide them entry into a KP facility.

UPDATED: Health Screening Requirements for Vendors, Contractors, and Suppliers policy has been revised. To ensure compliance, please click the link to view the document

Supplier and Vendor Vaccination Mandate Letters Archive

Click to view all supplier and vendor vaccination mandate letters.