FAQ for Suppliers

Group Health has joined with Kaiser Permanente

Dear Valued Supplier,
We are pleased to announce that Kaiser Permanente has acquired Group Health Cooperative effective February 1, 2017. Effective February 15, 2017, Group Health Cooperative has changed its legal name to Kaiser Foundation Health Plan of Washington.

The addition of Kaiser Foundation Health Plan of Washington as Kaiser Permanente’s newest region will advance the integrated model for health care and coverage and expand Kaiser Permanente’s reach, adding over 650,000 members. As part of our mission to offer more affordable and high quality health care to our members and patients, we will be working to streamline and standardize processes and gain efficiencies across our expanded organization.

For those of you currently doing business with Kaiser Permanente, we look forward to having your continued support. For those of you who may be new to Kaiser Permanente, we look forward to working with you. 

Q: How does this acquisition affect GHC’s existing suppliers?

A: The acquisition does not affect existing supplier relationships.  Supplier contracts with Kaiser Foundation Health Plan of Washington (formerly Group Health Cooperative) remain effective.  We intend to review relationships with suppliers over time to determine whether changes are warranted. We will provide you with further updates as we move forward with the integration work. Here are several things we want to point out to you today:  

  • Your contract with the former Group Health Cooperative is not impacted by this change; however, references in legacy contracts to “Group Health Cooperative” should now be regarded as references to “Kaiser Foundation Health Plan of Washington”, and references to “Group Health Options, Inc.” should now be regarded as references to “Kaiser Foundation Health Plan of Washington Options, Inc.”
  • Please continue to send invoices to the same address as you do today. Currently, the invoicing process has not changed, except however, please note the entity name changes outlined below in this FAQ.
  • We request your support to help with Kaiser Permanente’s smooth and efficient integration of the new Washington Region.
  • Think globally and act locally during every engagement with the Washington Region - our expectation from every supplier is to be a strategic partner with us.

Q: Are existing agreements (contracts, SOWs, etc.) with Group Health Cooperative still valid?

A: Yes.  References to “Group Health Cooperative” in our existing legacy contracts should now be regarded as references to “Kaiser Foundation Health Plan of Washington”, and references to “Group Health Options, Inc.”, should now be regarded as references to “Kaiser Foundation Health Plan of Washington Options, Inc.”          

Q: What bill-to name should suppliers reference on invoices to Group Health Cooperative and/or Group Health Options, Inc.?

A: All invoices dated February 15, 2017 and after should refer to the new legal entity names:

Previous legal name

New legal name (used for all invoices dated Feb 15, 2017 and after)

Group Health Cooperative

Kaiser Foundation Health Plan of Washington

Group Health Options, Inc.

Kaiser Foundation Health Plan of Washington Options, Inc.

Q: What bill-to name should we reference for other Group Health Cooperative entities?

A: The names of other entities in the Group Health Cooperative enterprise, such as Columbia Medical Associates, LLC, will not be changing initially.  Please continue to invoice to these other Group Health Cooperative entities using their existing names. Any additional name changes will be communicated in advance.

Q: What about contract renewals? How will they be affected?

A: All new contracts and contract renewals dated February 15, 2017 or thereafter should reference the new legal name.

Q: What about contracts and invoices dated February 14, 2017 or before?

A: All contracts and invoices dated February 14, 2017 or before should reference Group Health Cooperative and Group Health Options, Inc. respectively.

Q: Will my payment terms change?

A: No.  There are no changes to existing contract terms as a result of the acquisition.

Q: Will the acquisition mean possible new business for me?

A: We intend to review relationships with suppliers over time to determine whether changes are warranted.

Q: What documentation is available of the corporate name change?

A: Please call 206-901-4900 and select option#4 or email purchasing.p@ghc.org to request a copy.

Q: Will the Tax ID # change for the new Kaiser Foundation Health Plan of Washington (Group Health Cooperative) legal entity?

A: No.

Q: Will suppliers be required to submit new W-9s?

A: No.

Q: Will Kaiser Foundation Health Plan of Washington pharmacies be issued new pharmacy licenses and DEA numbers?

A: No. Due to the nature of the acquisition, Kaiser Foundation Health Plan of Washington pharmacies are not required to obtain new pharmacy licenses or DEA numbers. We expect our existing licenses and DEA numbers to be updated to reflect our new name within the next few weeks and will make documentation of the change available. We would like to remain on the same accounts with suppliers - all of our accounts payable information should stay intact and there should be no changes to our A/P set-ups at this time as a result of the acquisition. Pharmaceuticals suppliers should direct questions concerning our integration with Kaiser Permanente to Iris Desermeaux, (206) 630-1619 or pharmacypurchasing@ghc.org.

If you are a supplier to both GHC and Kaiser Permanente:

Q: I supply material/services to both Kaiser Foundation Health Plan of Washington (Group Health Cooperative) and Kaiser Permanente, may I send a single invoice after the close of the acquisition?

A: No, there is no change to the invoice submission process except only as noted above with respect to name changes. Please do not combine invoices meant for material/services provided under your separate contracts with Kaiser Foundation Health Plan of Washington (Group Health Cooperative) and with Kaiser Permanente.

Q: I have a contract with both Kaiser Foundation Health Plan of Washington (Group Health Cooperative) and Kaiser Permanente, which contract now applies to Kaiser Foundation Health Plan of Washington (Group Health Cooperative)?

A:  There is currently no change to existing contracts as a result of the acquisition.  Your legacy contracts with Kaiser Foundation Health Plan of Washington and with other Kaiser Permanente entities remain in effect with respect to the applicable entities.  We intend to review relationships with suppliers over time to determine whether changes are warranted.    

If you have additional questions or concerns:

Please contact your current GHC (KPWA) representative.

 

 

 

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